Chopta Tour Package

 How to Make a Booking

Please send your travel inquiry to the email address listed on our website. Once we receive your request, our team will promptly share a customized tour itinerary along with complete package details via email. After reviewing the proposal, you can confirm your booking by transferring the required advance amount to any of our designated bank accounts as per the payment schedule below.

Payment Terms

First Installment

• To confirm your complete tour package, an advance payment of 40% of the total package cost is required at the time of booking.
• For hotel-only reservations, 40% of the total accommodation cost must be paid as the initial deposit.
• For vehicle or transportation bookings, a 40% advance of the total transport cost is necessary to secure the service.
• Helicopter bookings require 100% payment upfront to confirm the reservation.

Second Installment

• For complete tour packages, the next 35% of the total package price must be paid at least 30 days before departure.
• For hotel bookings, an additional 40% of the total amount is due 30 days prior to travel.
• For transportation services, the second payment of 40% of the total cost must also be cleared 30 days before departure.

Final Installment

• The remaining 25% balance of the total tour package must be paid 15 days before the departure date.
• For hotel bookings, the final 20% balance is payable 15 days prior to arrival.
• For transportation bookings, the last 20% payment must be completed at least 15 days before the journey.

Tour Itinerary Policy

We reserve the right to modify, amend, or adjust the tour itinerary if required. Guests will be informed of any changes in advance via phone, email, or the most suitable communication method available. Adjustments may occur due to unforeseen circumstances such as weather conditions, transportation disruptions, natural events, or political situations. While we strive to operate the tour as planned, compensation or refunds for such changes will not be applicable.

Hotel Booking Policy

Hotel reservations are arranged on behalf of our guests through our network of trusted partner hotels. Although rates are regularly updated on our website, prices may fluctuate due to seasonal demand, long weekends, or festive periods. We strongly recommend confirming the final cost via email before making payment.

Room images and listed amenities on hotel websites are for reference only and may vary. Requests for adjacent rooms, the same floor, or non-smoking rooms are subject to availability and cannot be guaranteed.

We reserve the right to replace a pre-booked hotel or room category with a similar option in situations such as overbooking, maintenance issues, or utility failures.

Check-in and check-out times differ by property. Early check-in or late checkout may incur additional charges and depend on room availability. Child policies and extra bed charges also vary from hotel to hotel.

Vehicle Booking Policy

Transportation is arranged through reliable vendors to ensure a comfortable journey. However, factors such as fuel price changes, state taxes, toll fees, and maintenance costs are beyond our control; therefore, rates may change without prior notice.

If the originally reserved vehicle is unavailable, a similar category vehicle will be provided. Vehicles (AC or non-AC) are arranged as requested; however, any unexpected mechanical or technical issues, including air-conditioning failure during the trip, will not qualify for refunds or vehicle replacement unless the vehicle becomes unfit for travel

All booking cancellations must be submitted in writing via email to ensure proper documentation. Cancellation fees will apply based on the type of travel services booked. Hotel and airline cancellations will be processed according to their respective policies and terms.

Package Tour Cancellation Charges

• 30 working days or more before departure: 25% of the total tour package cost will be deducted as cancellation fees.
• Between 29 and 16 working days before departure: 50% of the total tour cost will be charged as cancellation fees.
• Less than 15 working days before departure: 100% of the total package amount will be non-refundable.

Balance Payment Policy

The full remaining balance must be cleared before the trip commencement date. The company reserves the right to request complete payment up to 30 days prior to departure to secure all travel arrangements.

We also reserve the right to revise tour prices due to circumstances beyond our control, including currency fluctuations, peak-season surcharges, fuel price increases, supplier rate changes, government tax revisions, visa fee updates, or modifications in travel logistics. Any such price adjustments must be settled in full before departure.